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Moving AbRoad Pilot
About The Pilot

Within the Digital Europe for All (DE4) program, the Moving Abroad pilot aims to reduce the administrative burden of moving to another European Member State. With the new Service, information is re-used cross-border which reduces the time to register. The entire preparation process is fully online and secure, using the authentication and authorization means of the home-country that are familiar to the citizen.

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Key-advantages

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The advantage is obvious, as the current situation for changing domicile address and requesting civil status certificates to use in another country often takes weeks or months to complete, includes a lot of paperwork, and provides many language barriers. When using the pilot-solution, the effort required to complete the registration is reduced drastically for both the individual and the service provider. So a citizen can apply for a service much easier and the service provider spends less time on administrative issues.

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See our Moving Abroad explainer video:

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Scope of the pilot

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The Moving Abroad pilot supports procedures for individuals that want to change domicile addresses and request certificates that can be used in other processes and services.

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Currently, Slovenian Citizens can exchange Civil certificates with Spain. In March 2023, the following situations will be available for piloting; Domicile Address Change, Certificates (Civil Status, Birth) between Romania, Slovenia, Spain, Portugal and Luxembourg. 

Moving Abroad
Play Video

Timeline
 

Requesting civil status (birth, marriage) evidence is being piloted in Q1 2023 between Spain and Slovenia and more countries (Luxembourg, Romania, Portugal) are joining with additional cross-border combinations and use case for registration and de-registration of domicile address. As results are gathered and analysed the lessons learned and conclusions will also be made available.

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Audience


The pilot is performed by Luxembourg, Portugal, Romania, Spain and Slovenia.

Are you interested to test and from one of these coutries? Click here!


More information


Are you interested in this pilot, but not as a participant? Click here to read the DE4A newsletter.

Also, you can find more general information about the Digital Europe for All program here:

Participating Guidelines

If your answer is YES to all of the following questions, you can apply for participation in the pilot and enjoy the fast, online and secure process to move to another country!

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  • Do you reside in Luxembourg, Portugal, Spain, Romania, or Slovenia?

  • Are you looking to move in 2023?

  • Are you willing to help to build a solution that makes cross-border moving easier?

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We love to learn and build together! Click here to apply.

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What does participating mean?

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As a participant, you will be using the solution for online authorization and information exchange to register in another country. Your user-experience form is extremely valuable. All advantages that the pilot should bring forward, should be noticeable from your perspective and help you in every way. Your feedback helps to improve the solution and maximize the advantages and lessons learned in this pilot.

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You will be asked to share your findings in interviews and online questionnaires. We will guide you during the pilot, provide clear instructions and we’ll keep the administrative burden low.

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Request of extract or copy of civil status (Birth and Marriage) certificates

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Here, the main steps of the process are briefly summarised:

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  • The Service start at the citizen folder service in ES.

  • As a citizen you get Information about the preview and the voluntary nature of the service.

  • You then Login with your EU wide digital Identity based on the eIDAS regulation and services.

  • It redirects you to your home country allowing you to choose your method of authentication.

  • From Slovenia you for the pilot have to add your birthday due to the fact that they do not have an approved notified eIDAS service yet.

  • Next you get to choose your evidences for preview it can be one or many.

  • You get to choose your multiple evidences in this case and this is an update since last year.

  • In the pilot production you need to enter the unique identifier this will be prefilled in production.

  • Then you select the data from the Data Owner

  • And you preview to make sure the info is correct, you also have the possibility to add other information if needed.

  • You accept the data as it is correct and shares it with the Data Evaluator country the country you are moving to or who needs you basic certificates for any service in the future.

  • It is accepted with 1-30 seconds it usually varies between 3 and 10 seconds but depends on many factors

  • It then appears in now in the ES citizen folder and can be read in many languages.

 

Service guidelines​

 

Guidelines for the service at Spanish SGAD to request birth and marriage certificates:

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A video recording of the service can be found below:

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Registering a change of address

 

Main steps for this process are essentially the same as those provided above for 'Request of extract or copy of civil status (Birth and Marriage) certificates' service.

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Please see below a video of interaction for Domicile Registration at Spanish Portal being accessed by a Portuguese user that requests Domicile evidence from Portugal for this purpose.

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QUESTIONNAIRE! Thanks for your participation!

Please fill out the following questionnaire so that we can maximize our learning and improve our services;

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Feedback Form: https://www.1ka.si/a/a5fff921

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Frequently Asked Questions
  • When can I start using any one of the pilots?
    The pilots will be live from October 2021 till April 2023. A phased availability of services is planned where more portals and services will be added, so we recommend that you come back to visit the respective pilot micro-sites to check the new available portals.
  • Are the pilots easy to use and navigate for any user?
    The pilots have been designed and developed in a way that any student can navigate easily.
  • What is the goal of the Studying Abroad pilot?
    The Studying Abroad pilot of the aims at demonstrating in practice the benefits for different European Higher Education Area stakeholders of realizing across borders the principles of once only and digital-by-default.
  • What services does the Studying Abroad Pilot offer to users?
    This pilot offers cross-border services for higher education students. These services include application to higher education studies (1st and 2nd Bologna degree), application for study grants, and diploma recognition.
  • Which countries participate in the Studying Abroad Pilot?
    Portugal, Slovenia, Spain
  • Who can participate in the Studying Abroad pilot?
    At this stage, the pilot is open to the students from University Jaume I in Spain, University of Lisbon in Portugal, and any higher education institution in Slovenia. These are the students whose diplomas are stored at one of the competent authorities involved in DE4A. The participating students must have valid eIDs. The users of the diploma recognition service must also install a DE4A mobile wallet on their Android mobile phones.
  • Where can I get a valid eID?
    Students can use the following valid national eIDs: Portugal: Chave Móvel Digital or Cartão de Cidadão (https://www.autenticacao.gov.pt) Slovenia: SI-PASS or smsPASS (https://www.si-trust.gov.si/sl/si-pass/) Spain: Documento Nacional de Identidad electrónico (DNIe)
  • Where can I get a DE4A mobile wallet?
    A DE4A mobile wallet for an Android mobile phone and the installation instructions can be downloaded here.
  • Where can I express my opinion about the pilot?
    There is a simple feedback form on this page. You can use this form to answer questions and comment on the pilot and the services you are using.
  • If I do not agree to send one of the evidences across border, what should I do?
    The evidence being transferred is at the request of the portal you are trying to access. You are still in control of your data. If you don’t agree to send one of the evidences at Preview then uncheck the box authorizing to send this evidence. Or else cancel the transaction.
  • DE4A Pilot Privacy Policy - Details
    The services and applications provided as a part of this pilot have been set up in the context of the DE4A piloting project. Please see this link. This project is funded by the European Commission. It aims to explore ways to implement and provide once-only e-government services, particularly in the context of the Single Digital Gateway. The objective is to ensure that e-government services work more efficiently, securely, and smoothly. ​ ​To see the detailed Privacy Policy see this link. ​
  • DE4A piloting disclaimer for Studying Abroad Pilot
    Legal disclaimer The services and applications provided as a part of this pilot have been set up in the context of the DE4A piloting project (https://www.de4a.eu/about-project). This project is funded by the European Commission. It aims to explore ways to implement and provide once-only e-government services, particularly in the context of the Single Digital Gateway. The objective is to ensure that e-government services work more efficiently, securely and smoothly. The services and applications are designed to be fully functional and operational, and will produce binding legal effects for you, and for any persons or organisations that that you interact with. Therefore, please use the services and applications only if you indeed aim to complete a legally valid procedure. The services and applications are created with the highest level of diligence, to ensure that they work in a secure and problem free manner. None the less, since they are operated as a part of a pilot, your use of the services and applications is proactively monitored and analysed in order to detect any problems. We may therefore use any contact information you provide to contact you in case of any problems. The pilot projects are principally managed by the organisations identified on the DE4A project page, who will act as data controllers in relation to your data. For any questions in relation to the pilots or to your data, please contact them directly, or alternatively contact the DE4A project via info@de4a.eu.

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For full technical Information, please consult the

Moving Abroad Pilot information page on the DE4A wiki: 

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